Managing large drone operations, especially with teams of 30 or more pilots, requires efficient workflows that save time, reduce costs, and improve safety. AirHub’s software platform provides an integrated solution that allows organizations to optimize their drone operations, combining flight planning, asset management, training, and incident reporting into a single, streamlined platform. This business case outlines the quantifiable benefits of using AirHub, focusing on time and cost savings, enhanced safety, regulatory compliance, and data security.

1. Time and Cost Savings in Flight and Asset Management

Time savings: AirHub significantly reduces the time spent on flight planning, maintenance management, and training administration. Here's how:

• Flight planning: Without AirHub, flight planning can take up to 45 minutes per mission. Using our platform, this is reduced to just 10-15 minutes, a time savings of over 65%. Additionally, users save at least 20-30 minutes per flight due to faster flight execution, automatic logging, and asset management.

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• For a team of 30 pilots conducting 2 flights per week, saving just 25 minutes per flight amounts to 50 hours saved per week. At an hourly rate of €60, this equates to savings of €3,000 per week, or €156,000 per year.

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• Asset and maintenance management: By automating asset and maintenance management for drones, batteries, and other equipment, AirHub helps organizations save 30% in maintenance-related downtime, preventing unexpected failures that can halt operations.

Cost savings: Beyond time savings, AirHub eliminates the need for multiple software tools. Many organizations pay for separate tools to manage flight planning, incident reporting, asset management, document management, and video management systems (VMS). By integrating these functionalities into one platform, AirHub provides savings of up to €10,000 annually for organizations with 30 pilots, as VMS is often the most expensive standalone tool.

2. Enhanced Safety and Risk Reduction

Improved Safety: Human error accounts for 70% of aviation-related accidents, and drone operations are no different. AirHub helps prevent errors by enforcing standardized workflows and offering built-in features like checklists, risk assessments, and incident reporting:

• Operational risk reduction: By integrating pre-flight checklists, automated risk assessments, and SOPs, organizations can reduce operational risks by 40-50%.

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• Financial Benefits: Beyond safety improvements, reducing incidents and accidents saves time and money. This includes reducing the costs associated with repairing or replacing drones, downtime due to equipment failure, and insurance premiums, which can be lowered as risk reduction strategies improve safety records.

For example, preventing just one major incident per year (e.g., a lost drone or significant damage to equipment) could save an organization €10,000-20,000 in asset replacement and insurance claims. Additionally, the reduced risk profile can improve insurance premiums, potentially saving thousands of euros annually.

3. Ensuring Compliance and Simplifying Audits

Regulatory compliance: Compliance with aviation regulations is critical to staying operational and avoiding penalties. AirHub helps organizations remain compliant with EASA, FAA, CASA and other aviation authorities by automating flight logging, risk assessments, and documentation management:

• Audit readiness: AirHub’s automated logs and compliance tools ensure that all flight data, risk assessments, and incident- and maintenance records are captured in real-time, making audit preparation easier. The time to prepare for an audit is reduced by up to 60%, saving dozens of hours per year.

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• Compliments from regulatory bodies: AirHub’s platform has received praise from Civil Aviation Authorities (CAAs) across the globe for simplifying the audit process. This ensures faster audits, fewer compliance issues, and reduced risk of fines or operational shutdowns.

By reducing the time and complexity involved in audits, organizations save money by avoiding penalties and non-compliance fines, which could amount to €10,000 or more annually for large operations.

4. Data Security and Secure Deployment Options

Data security: Security is a paramount concern for organizations dealing with sensitive operational data, especially in governmental and public safety sectors. AirHub ensures that all flight data and sensitive information are protected with secure deployment options:

• On-Premise and Private Cloud solutions: Organizations can choose to store their data on private clouds or implement on-premise installations, ensuring that sensitive information is kept entirely within their control. This is critical for government agencies and national security operations, where data must remain confidential.

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• Secure Data Mode: AirHub’s Secure Data Mode prevents flight data from being sent to third-party servers, protecting against data breaches and ensuring that sensitive operational information is not exposed to external threats.

By preventing data breaches and ensuring the highest levels of security, AirHub reduces the financial risk associated with data loss, which could cost organizations millions in fines, damages, and reputational harm. For public safety agencies, secure data solutions also help prevent adversaries from accessing sensitive flight data, ensuring national security.

Conclusion: A Comprehensive Solution for Drone Operations

AirHub offers an all-in-one platform that transforms the management of large-scale drone operations by delivering measurable improvements in efficiency, safety, compliance, and security. With AirHub, organizations can:

• Save up to €156,000 annually by reducing time spent on flight planning and operations.

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• Improve operational safety by 40-50%, reducing the risk of incidents and associated costs.

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• Ensure compliance with 60% faster audit preparation, avoiding regulatory fines and delays.

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• Protect sensitive data with secure deployment options, preventing costly data breaches and safeguarding national security.

For organizations managing large teams of pilots and assets, AirHub provides the tools necessary to optimize operations while reducing operational costs and ensuring the highest levels of safety and security.

For more information or to schedule a demo, visit our website.