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Start using drones professionally and be compliant.

How do you ensure you’re flying compliant? This is an increasingly important question as CAAs are doing more and more audits. In this article, we’ll tell you all you need to know. From getting your operational authorization to finishing your first flight.

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Compliance life cycle

The compliance life cycle is an essential aspect of operating a UAS safely and efficiently. It involves obtaining authorization to fly, keeping track of logbooks, and maintaining your assets.

Obtaining your authorization
Log and


Obtaining your authorization

To operate compliant, the CAA has to approve the mandatory documents. Once these are approved, you’re, in theory, compliant. The documents needed for this can be seen on the right.

The laws and regulations change on a regular basis. This means, your documents have to be updated when necessary. Not all changes apply to your documents. Make sure to implement only what is relevant. The updated documents don’t have to be approved by the CAA, but will be checked during an audit.

Concept of Operations (ConOps)
Specific Operations Risk Assessment (SORA)
Operational Manuals
Emergency Response Plan
Operational Plans
Training logs
Maintenance logs

Need help?

In case you don’t know how or don’t have the time to write all these documents yourself, we’re here to help. We’ll write them, get them approved and keep them up-to-date!




Once all documents are in place and approved, the actual flying can begin. Even though you’re in theory compliant, this must be able to reflect in practice.

The flight

Operations manuals

Knowing your manuals must be your number one priority. Everything you need to know to fly compliant is in this document. It provides you with both practical and theoretical guidelines. This ranges from the way a flight has to be conducted, to the steps to be taken when an accident happens. If you obey by the manuals, you’re almost automatically in line with the laws and regulations.


Checklists are a great and handy tool to use. With the help of pre-, in-, and post-flight checklists, you can ensure all procedures mentioned in your manual are translated into actionable steps. In addition to normal procedures, it's also mandatory to have abnormal and emergency procedures in place.

Besides this, checklists are also easy to share within your organization. This way, all pilots follow the same procedures during flights.

Flight logging

Every single flight has to be logged. During these flights, different data has to be collected. Some examples of this data are:

The weather circumstances:


  • The date with the start and end time

  • The type of operations (VLOS, EVLOS, BVLOS)

  • Which checklists were used

  • If an incident occurs during a flight, this has to be logged as well

  • Etcetera.

All this information is saved in your logbook.


Log and maintain

Besides getting all the necessary documents in place and taking all the necessary steps during flights, there's a third phase: keeping your logbook, maintenance records, and training updated at all times.

Log and maintain


Your logbook is a record of every flight you or your organization has taken. The Civil Aviation Authority (CAA) will check the logbook to ensure its completeness and to verify that you have followed all regulations and guidelines related to unmanned aircraft systems (UAS) operations.


It's important to keep your assets airworthy by staying up-to-date with maintenance. Inadequate maintenance can compromise the safety of your assets, making them no longer airworthy and unfit for use in the field. Keeping up with maintenance also extends the lifespan of your equipment, saving you money in the long run.

Schedule maintenance in advance for drones, batteries, and other equipment, and make sure to keep records of all maintenance activities, including dates, details, and results.

Training and currency

It’s mandatory for UAS pilots to follow yearly training to maintain and enhance knowledge and skills in operating UAS. This is important for ensuring the safety of the operations, as well as those around the UAS.

Keeping up-to-date with the latest regulations, technology, and best practices is also crucial for compliance with the rules and guidelines set by the CAA and other regulatory bodies.

The AirHub software

Doing all of this by yourself can add up to it being a lot of work. Automating this process will save you both time, money, and possible stress when the CAA comes knocking on your door. With the help of the AirHub software, everything mentioned above is automated and all information is collected in one place. Easily schedule and log your flights, always be up-to-date with maintenance, have all checklists and documents in your pocket, and more. To summarize, always fly compliant with ease.

From flight planning till compliancy in one powerfull workflow

Experience the power of AirHub in your drone operations

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