How to archive Members from the Organizational Workspace

How to archive Members from the Organizational Workspace

When a team member leaves your organization or no longer requires access, you should archive them. Archiving a member revokes their access to the workspace and removes them from active lists, while preserving all their historical data for your records. This ensures your logbooks and mission histories remain accurate.

When a team member leaves your organization or no longer requires access, you should archive them. Archiving a member revokes their access to the workspace and removes them from active lists, while preserving all their historical data for your records. This ensures your logbooks and mission histories remain accurate.

Written By: Michiel Froling

Last Updated on August 15, 2025

⚠️ Please read carefully before proceeding:

  • Effect of Archiving: Archiving a member immediately revokes their access to the workspace. While they can no longer log in, all their data, such as their name on past flight logs, will be preserved for your records.

  • Reactivating a Member: This action can be undone. If you need to grant access to an archived member again, simply invite them back to the organizational workspace using their original email address. Their account will be reactivated.

  • Last Admin Rule: You cannot archive a member if they are the last remaining administrator of a team. You must first assign a new admin to that team before proceeding.

  • Last Member Rule: You cannot archive the last member of a team. If you wish to remove the final member, you will need to archive the team itself. You can read more about managing teams here.

How to Archive a Member

  1. First, ensure you have selected your Admin Workspace from the Workspace switcher.

  2. Go to the Manage section in the sidebar and click on Members.

  3. From the list of members, check the box next to the name(s) of the member(s) you wish to archive.

  4. Click on the Archive button that appears in the header.

  5. A confirmation dialog will appear. To proceed, click the Archive button again.

The selected member(s) will be immediately moved to the archive, and their access to the workspace will be revoked.