How to Assign Files to Teams

How to Assign Files to Teams

Assigning files to specific teams is how you control access and visibility within your organizational workspace. By default, files uploaded by an administrator are not visible to non-administrative members. Assigning a file or a piece of media to a team makes it accessible to all members of that team. This ensures that the right people have access to the right information, such as operational manuals for the inspection team, without cluttering the libraries of irrelevant teams.

Assigning files to specific teams is how you control access and visibility within your organizational workspace. By default, files uploaded by an administrator are not visible to non-administrative members. Assigning a file or a piece of media to a team makes it accessible to all members of that team. This ensures that the right people have access to the right information, such as operational manuals for the inspection team, without cluttering the libraries of irrelevant teams.

Written By: Michiel Froling

Last Updated on August 15, 2025

Assign a File to a Team

Note: This guide assumes you have already uploaded files to your Library. To learn how, read our guide: How to Upload Files and Media to Your Library.

  1. First, ensure you have selected your Admin Workspace from the Workspace switcher.

  2. Go to the Library section in the sidebar and click on Files.

  3. Navigate to the Documents or Media tab and click on the file you wish to assign. This will open the file viewer.

  4. In the header of the file viewer, click the Edit button.

  5. A dialog will appear. Find the Ownership dropdown menu.

  6. Select the team(s) you want to grant access to from the list. You can select multiple teams.

  7. Click Save.

The file will now be visible in the Library for all members of the team(s) you selected. They will be able to view, download, and attach the file to their missions.